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Dispensing MDS prescriptions

MDS prescriptions are processed via the Dispensing Wizard. MDS items are managed during the Item Validation and MDS Details steps of the Dispensing Wizard. There are several places within the application where you can access the Dispensing Wizard for MDS patients. They are the;

  • MDS Manager
  • Workflow
  • Patient CRM
  • Patient preview

Accessing the Dispensing Wizard​

To begin, access the Dispensing Wizard using one of the methods below:

1m 27s, no sound

Module/AreaAccess
MDS Manager
  1. To begin, open the MDS Manager by selecting MDS Manager from the left-nav.
  2. Select the required nursing home or the Community MDS option using the dropdown.
  3. Highlight a patient in the Patient table.
  4. Select the [Dispense - F4] button to open the Dispensing Wizard.
Workflow (New Rx / To Pick)
  1. To begin, open Workflow by selecting Workflow from the left-nav and navigate to the required Workflow tab depending on where the patient's active prescription items are within their workflow locations.
  2. Locate the patient you want to dispense prescriptions for and select the adjacent Dispense button to open the Dispensing Wizard.
Patient CRM
  1. To begin, from any module within Apotec CRM, type the patient's surname into the Search bar and press [Enter] on the keyboard. Highlight the patient in the list.
  2. Select the [View Patient - F3] button to open the full patient record.
  3. Select the [Dispense - F4] button to open the Dispensing Wizard.
Patient preview
  1. To begin, from any module within Apotec CRM, type the patient's surname into the Search bar and press [Enter] on the keyboard. Highlight the patient in the list to open the patient preview.
  2. Select the [Dispense - F4] button to open the Dispensing Wizard.

Dispensing MDS prescriptions​

Note

During dispensing of MDS items, if multiples of the same item are flagged in the patient's MDS record you will be prompted to verify the accuracy of the dosage instructions before proceeding.

Dispensing MDS prescriptions via the MDS Manager - 1m 16s, no sound

Dispensing MDS prescriptions via the patient record - 1m 4s, no sound

Item Validation​

FieldDescription
MDS Item switch

By default, the Auto Select MDS Item application setting will configure the MDS Item switch on the Item Validation step of the Dispensing Wizard to automatically be set to Yes for all items when you are dispensing prescriptions for MDS patients. If required, you are able to change this by toggling the switch to No. Once you have manually set an item to No, this will be stored for all future dispensing of this item.

Labels will not be automatically printed for MDS items during dispensing. If labels are required, you can manually select the [Quick Print labels – F5] button during the Picking stage.
Duplicate Treatment switchFunctionality coming soon. If the Allow Duplicate Treatment application setting is enabled, you will see a Duplicate Treatment switch for all items on the Item Validation step of the Dispensing Wizard for your MDS patients. Toggling this switch to Yes for an item during dispensing will display a Duplicate Treatment badge alongside the item on the MDS Details step for you to enter differing administration times.
Note

If the same item has been prescribed twice on the same prescription, the Duplicate Treatment switch can only be set to Yes for one of the items.

Item Validation

  1. Update the MDS Item switch if required and continue to process your prescription(s) until you reach the MDS Details step of the Dispensing Wizard.

MDS Details​

The MDS Details step displays all items you have marked as an MDS Item and allows you to add administration quantities against the available Times in the table. Administration times are configured in the Nursing Home/Community patient's settings.

Note

Items can only be set/removed as a Duplicate Treatment from the Item Validation step. If you need to make amendments to duplicate treatment items, you must navigate back to this step.

Warning

Selecting the [Edit Times - F8] button on the MDS Details step in the Dispensing Wizard will allow you to add, remove or edit the administration times. Please take the utmost care when editing administration times for nursing home patients as this will reset all saved dispensed quantities and administration times for all patients within the nursing home.

MDS Details Step

  1. Select your item(s) and add the administration quantities for each time as required.
Note

If Complex Dose is enabled for an existing MDS item, the grid will be disabled. Configuration of administration times can only be carried out via the MDS Manager. Please see our Editing complex dose times article to learn more about editing complex dose times.

Add Quantities To Times

  1. Once complete, select the [Next Step - F10] button to proceed with the Dispensing Wizard.